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Operations Assistant, Coins

Dallas, Texas

Do you have a keen attention to detail? Then set your sights on a career in our fast-paced environment. Heritage Auctions ( is the third largest and one of the fastest growing auction houses in the world. Heritage Auctions sales in addition to fine jewelry include: luxury accessories, watches, wine, coins, books and manuscripts, modern & contemporary art, American and European art, decorative arts, entertainment, music, and many more.
SUMMARY: Responsible for the presentation of items, which includes sorting, cleaning, and labeling.
  • Pre-auction tasks
    • Enter item information into computer system accurately
    • Ensure all items are imaged in a timely manner
    • Prepare (sort, clean, label) items for auctions
  • Post-auction tasks
    • Prepare orders for shipping in compliance with established procedures
    • Ship orders immediately after auctions
    • Process and forward items remaining onsite until payments are received
  • Inform supervisors of any discrepancies
  • Review and match numbers accurately
  • Must be able to work at 3AM during high production seasons
  • Other duties may be assigned
  • Must have a high school diploma or equivalent; or 1-2 years related experience and/or training; or equivalent combination of education and experience.
  • Must be proficient in Microsoft applications, specifically Word and Excel
  • Have excellent communication skills
  • High ability to effectively multitask and meet deadlines
  • High willingness to perform repetitive tasks; be highly detail oriented
  • Work well with others and have a positive attitude. 
  • To perform this job successfully, the individual must be able to withstand long periods of repeating tasks, sitting, walking, looking at a computer monitor, and phone handling.
  • Individual may repeatedly lift up to 40 pounds.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Individual must be able to work in a fast-paced team environment
  • Work flexible hours and shifts (3:00am to 3:00pm or 6:00am to 6:00pm)
  • This position may require up to 25% of travel
The following are attributes that we are seeking in all employees at Heritage:
  •  Self-motivation, intelligence, and strong work ethic
  • Willingness to learn
  • Ability to follow set standards and take direction
  • Ability to analyze and propose solutions to problems
  • Ability to work in a fast-paced, multi-project, and dynamic environment
  • Absolute drive to complete projects on time and in a detailed manner
  • Excellent organizational skills: accurate and thorough
  • Excellent communication skills: listening, writing, and verbal
Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers and persons with disabilities. EOE
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