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Settlements Coordinator/Accounts Payable Specialist

Irving, TX
Set your sights on a career at Heritage Auctions, headquartered in Dallas, Texas, with offices in New York, Chicago, Beverly Hills, London, Hong Kong, and other cities. For the past 47 years, Heritage Auctions has been the largest auction house founded in the U.S. and serves more than 50 different auction categories, including Coins, Sports, Comics, Historical, Jewelry, Fine & Decorative Art, Wine, and many more. 

South of Dallas/Fort Worth International Airport, NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane

  • Medical, Dental, and Vision coverage
  • Paid time off
  • 401k savings plans
  • Daily Pay: Access your pay when you need it!
Commensurate based on experience.

We're seeking a Settlements Coordinator for our Auction Settlements Department.
  • Ensures all auction settlement proceed payments are accurate, timely, properly authorized, and documented.
  • Responsible for continuous improvement and innovation in all auction settlement functions
  • Prepares timely and precise auction settlement documentation and payments.
  • Prepares setup of consignment files accurately
  • Scans agreements, enter rates into systems, verifies consigner information, reviews files for completeness, etc.
  • Verifies consignor statements against legal contracts and price realized documentation.
  • Reviews consignor balances before payment are made.
  • Meets auction settlement payment deadlines.
  • Communicates effectively with high-level executives, peers, and clients.
  • Maintains and updates all consignor documentation.
  • Settles multiple auctions and auction categories
  • Must be able to multi-task and maintain auction records at various stages of completion simultaneously.
  • Assists consignors with questions concerning auction proceed payments.
  • Must have a high school diploma; Completed Accounting College courses is a plus!
Heritage provides educational advantages for accounting courses to help you advance your profession.
  • Must be highly proficient in basic Microsoft applications, specifically Excel, Microsoft Dynamics GP preferred.
  • Excellent organizational and communication skills, both verbal and written
  • Keen attention to detail
  • Highly proactive with a positive attitude
  • Individuals must be able to work in a fast-paced, team-focused environment.
  • Must withstand long periods of sitting, looking at a computer monitor, and phone handling for approximately 3-8 hours daily. 
  • Must be able to lift up to 25 lbs. occasionally.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE

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