Payroll Specialist

Location: Dallas, TX
Date Posted: 10-25-2017
Heritage Auctions, is seeking a knowledgeable, detail oriented Payroll Specialist to join its team within the Human Resource Department.
 Heritage Auctions ( is the third largest auction house in the world. Featuring Fine Art and Collectibles our auction categories include: luxury, fine jewelry, coins, sports, comics, historical, modern & contemporary art, illustration art, decorative arts, entertainment and music… and many more! 

SUMMARY: Our Payroll Specialist is responsible for assisting in multiple financial activities relating to company bi-weekly payroll functions, benefits and wellness administration. This includes timely and accurate reporting of payroll data for the company employees. Integrity and strong attention to detail are crucial for this role.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
  • Administers biweekly payroll for hourly, non-exempt, exempt, commissioned employees
  • Processes employee changes. Issues expense checks and maintains roster. Audits time and attendance system for integrity.
  • Processes separate payrolls for yearly bonus programs. Processes garnishments, child support orders, tax levies, quarterly tax verifications, third party sick pay and worker compensation reports. Performs year end responsibilities to include keying fees, vehicle expenses, group term life, moving expenses, third party sick pay and W-2 verification and mailing. Performs other related duties as required and assigned. 
  • Administers health and welfare plans including enrollments and terminations. Processes required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions.
  • Serve as the liaison for benefits administration including medical, dental, life, disability, 401K, COBRA, tuition reimbursement and flexible spending
  • Reviews billings for accuracy, codes and advances for payment. Resolves discrepancies with carriers, payroll and the company.
  • Completes reports for management as requested. Coordinates some wellness activities to include annual health risk assessment process.
  • Assist in annual open enrollment period during 4th quarter of each year: materials from carriers, communicating changes to employees/answering questions, assists with employee presentations. Process changes within deadlines. Serve as a contact in the benefit audit process.
  • Bachelor’s degree preferred and two (2) years payroll/human resources experience or any like combination of education and experience.
  • Advanced knowledge of Microsoft Excel
  • Must have strong working knowledge of ADP payroll systems. Must know how to transmit payroll via ADP for 2 or more company codes.
  • Proven knowledge and application of federal and state employment law and best practices
  • Advanced computer skills to include data entry, Word, Excel and PowerPoint.
  • Excellent/professional verbal and written communication skills. Ability to interact and communicate with all levels within the organization.
  • Ability to succeed in a fast-paced environment. Proven track record of reliability and responsibility. Strong organizational and administrative skills. Detail oriented. Discreet, able to handle confidential and proprietary information appropriately. High level of integrity.
WORK ENVIRONMENT: Individual must be able to work independently in a fast-paced, team focused environment with tight turnaround deadlines.
The following are attributes that we are seeking in all employees at Heritage:
  • Self-motivation, intelligence, and strong work ethic.
  • Willingness to learn.
  • Ability to follow set standards and take direction.
  • Ability to analyze and propose solutions to problems.
  • Ability to work in a fast-paced, multi-project, and dynamic environment.
  • Absolute drive to complete projects on time and in a detailed manner.
  • Excellent organizational skills: accurate and thorough.
  • Excellent communication
We are a non-smoking company and also require that all applicants submit to a drug screen and background check. 
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