Print Production Coordinator

Location: Dallas, TX
Date Posted: 03-01-2018
Heritage Auctions is looking for a Print Production Coordinator to join its Production team within the Marketing Department. The ideal candidate has 5+ years of hands-on working experience with multi-page print production, direct mail or fulfillment (e.g. catalogs and brochures). The Print Production Coordinator assists the Print Production Manager and marketing team members in facilitating projects to completion. This position works to ensure that the marketing print collateral is completed in a timely and cost-effective manner, meeting brand and quality standards.

Heritage Auctions ( is the third largest and one of the fastest growing auction houses in the world. Heritage Auctions sales in addition to fine jewelry include: luxury accessories, watches, wine, coins, books and manuscripts, modern & contemporary art, American and European art, decorative arts, entertainment, music, and many more!

  • Serve as liaison between marketing and all other departments
  • Work as liaison between Design team and clients, gathering information from all departments for each assigned project
  • Create, schedule and monitor assigned projects from conception to completion via Marketing job management software (WorkGroups)
  • Review proofs of jobs prior to delivery to printers for accuracy
  • Coordinate and prioritize print production schedules and print specifications with vendors
  • Request quotes and negotiate costs with printers and other vendors
  • Manage special projects for the Marketing VP and some principals of the company
  • Organize and maintain Marketing catalog library
  • Monitor invoice accuracy and enter costs into jobs program
  • Help update catalog distribution lists to minimize waste
  • Assist in seeking cost savings while maintaining print quality

Required interpersonal skills:
  • Positive attitude and comfortable working with a diverse group of people
  • Reliable, detail-oriented, independent, self-motivated, adaptable, and able to juggle, prioritize and trouble-shoot multiple jobs
  • Excellent written, verbal and client-facing communication skills.
  • Problem solver; open to new ideas and viewpoints from co-workers
  • Objective and tactful; must be able to give and receive constructive criticism
  • Resilient, team player with a sense of humor and thick skin who can see the big picture
  • Understands how to balance and separate the critical from the trivial during tight deadlines with very quick turn-around demands.
  • Strong organizational skills and attention to detail
  • Ability to perform in a high-stress, deadline-oriented environment and complete assignments in a thorough, timely fashion
Required technical skills
  • 5+ years of comprehensive work experience in print production, direct mail or fulfillment, with thorough pre-press knowledge.
  • High competence with Mac OS and Microsoft Office Suite. Familiarity with Adobe Creative Suite is preferred.
  • Ability to trouble-shoot and solve technical issues related to design and production.

Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers and persons with disabilities. EOE

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