Gallery Coordinator

Location: Beverly Hills, CA
Date Posted: 08-10-2017
Do you have a unique talent for addressing customer inquiries with a great attitude? Then set your sights on a career in our fast-paced environment. Heritage Auctions ( is #1 in the collectibles auction field and our auction categories include coins, sports, comics, historical, entertainment and music… and many more!
SUMMARY: Responsible for providing administrative support in order to ensure smooth daily operations.
  • Ensure front gallery is always presentable
  • Greet incoming guests
  • Answer and route incoming calls in a prompt and courteous manner
  • Assess initial walk-in customer inquiries
  • Designate items to appropriate Consignment Director
  • Ensure all details of event planning are managed (caterers, supplies, set up)
  • Assist with call out campaigns prior to auctions
  • Provide support on sale days (registrations, questions, payment, etc.)
  • Schedule appointments, drop-offs, and assist clients with office pick-ups including payment
  • Process internal and external supply orders
  • Handle receiving and distribution of office mailings and packages
  • Manage internal paperwork through different sources (DMS, scanning, etc.)
  • Assist in Consignment Director duties
  • Assist with shipping/packing of preview material
  • Must be able to lift 40 lbs
  • Other duties may be assigned
  • High school diploma required
  • Minimum 2+ years of receptionist/administrative experience
LANGUAGES: Multi-lingual a plus.
  • Proficiency in Microsoft applications, specifically Word and Excel
  • Ability to effectively multitask and meet deadlines
  • Must have a high willingness to perform repetitive tasks and be highly detail-oriented
  • Must have a positive and professional attitude and appearance
PHYSICAL & MENTAL DEMANDS: To perform this job successfully, the individual must be able to withstand long periods of sitting, walking, looking at a computer monitor, and phone handling for approximately 8-10 hours on a daily basis. Individual may lift up to 40 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT: Individual must be able to work in a fast-paced team environment.
The following are attributes that we are seeking in all employees at Heritage:
  • Self-motivation, intelligence, and strong work ethic
  • Willingness to learn
  • Ability to follow set standards and take direction
  • Ability to analyze and propose solutions to problems
  • Ability to work in a fast-paced, multi-project, and dynamic environment
  • Absolute drive to complete projects on time and in a detailed manner
  • Excellent organizational skills: accurate and thorough
  • Excellent communication skills: both written and verbal
We are a non-smoking company and also require that all applicants submit to a drug screen and background check.
Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers and persons with disabilities. EOE
If you are interested in joining the Heritage family, please visit our career center at
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