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Accounts Payable Clerk

Dallas, TX
Looking to apply your accounts payable talents in a fun and innovative company?  Then set your sights on a career in our fast-paced environment.  Heritage Auctions (HA.com) is #1 in the collectibles auction field and our auction categories include coins, sports, comics, historical, entertainment and music…and many more.
 
Heritage Auctions, a well-established auction house with over 30 years of longevity is expanding in our Dallas office to meet our business needs.

Candidates please note: Heritage Auctions will be moving their headquarters from 3500 Maple Ave. Dallas, near DFW airport by summer 2020.
 
SUMMARY: We are seeking an Accounts Payable Specialist / Settlements Coordinator for our Auction Settlements Department.
 
RESPONSIBILITIES: 
  • Ensures all auction settlement proceed payments are accurate, timely, properly authorized and documented.
  • Responsible for continuous improvement and innovation in all auction settlement functions.
DUTIES:
  • Prepares timely and accurate auction settlement documentation and payments
  • Prepares setup of consignment files accurately
  • Scans agreements, enters rates into systems, verifies consigner information, reviews files for completeness, etc.
  • Verifies consignor statements against legal contracts and prices realized documentation
  • Reviews consignor balances before payment is made
  • Meets auction settlement payment deadlines
  • Communicates effectively with high-level executives, peers and clients.
  • Maintains and updates all consignor documentation
  • Settles multiple auctions and auction categories. Must be able to multi-task and maintain auction records at various stages of completion simultaneously
  • Assists consignors with questions concerning auction proceed payments
 EDUCATION and/or EXPERIENCE:
  • Must have an associate degree in a business field, preferably Accounting; Bachelor’s degree preferred
  • Minimum 2+ years’ experience in Accounts Payable or Accounting.
SKILLS AND ABILITIES: Must be highly proficient in basic Microsoft applications, specifically Excel, have excellent organizational and communication skills, both verbal and written, keen attention to detail, and be highly proactive with a positive attitude. Microsoft Dynamics GP preferred.
 
PHYSICAL AND MENTAL DEMANDS: To perform this job successfully, the individual must be able to  withstand long periods of sitting, looking at a computer monitor, and phone handling for approximately 3-8 hours on a daily basis.  Individual must be able to occasionally lift up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
WORK ENVIRONMENT:The following are attributes that we are seeking in all employees at Heritage:
  • Self-motivation, intelligence, and strong work ethic
  • Willingness to learn
  • Ability to follow set standards and take direction
  • Ability to analyze and propose solutions to problems
  • Ability to work in a fast-paced, multi-project, and dynamic environment
  • Absolute drive to complete projects on time and in a detailed manner
  • Excellent organizational skills: accurate and thorough
  • Excellent communication skills: listening, writing, and verbal
  • Ability to work with minimal supervision
If you are interested in joining the Heritage family, please visit our career center at http://HA.com/Careers. 
 
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